Data Migration
Migrate From Parklane with Confidence
Keep years of disability, incident and occupational health data intact while moving to Sodales.
For many organizations, Parklane has been part of their health and safety environment for years to support processes for disability claims, workers’ compensation claims, incidents, workplace hazards, risk assessments, modified work, attendance support programs, health centres, and compliance activities.
But when organizations review their long-term strategy for transformational technology is harder to answer the question: Can we modernize our processes without losing years of critical case history?
The answer is yes. A well-planned migration preserves historical records, attachments, disability and incident data, reporting continuity, and the context teams rely on every day.
In recent Parklane migrations, Sodales addressed challenges related to legacy data structure, encryption, attachment mapping, data validation, reporting, and the need to migrate information in controlled data loads.
Why Organizations Stay on Parklane
Organizations often stay on Parklane because it is familiar, deeply embedded, and connected to years of important employee health, safety, and claims data.
With Parklane, organizations manage disability claims, occupational incidents, hazards, risk assessments, corrective actions, workplace inspections, and related employee profiles.
Many organizations stay because moving away from a long-standing system can feel risky. Teams may worry about:
These are important aspects to consider during the migration process to protect privacy, preserve data integrity, and support audit-readiness to stay compliant.
What Data Can Be Migrated?
Every Parklane environment is different, so the exact scope should be confirmed during a migration assessment. However, based on real migration experience, organizations can typically evaluate the migration of the following data categories:
- Disability management records
- Employee and case demographics
- Incident and occupational health records
- Historical case status and closure information
- Workers’ compensation and claims-related data
- Recurrence-related information, where available
- Reporting data needed for dashboards and analytics
- Data required for regulatory or internal audit needs
- Attachments connected to cases, where mapping can be established
- Supporting information for modified work, return-to-work, and accommodation processes
- Short-term disability, long-term disability, medical leave, medical aid, lost time, sick leave, and injury monitoring data
In the migration processes, one key challenge is that attachments are not mapped to records in the legacy environment. Sodales addresses this by creating a separate attachment repository and a dedicated user interface to manage and process attachment data.
Another challenge is the need to protect encrypted data during the migration process. Sodales has developed a specific program to encrypt data before loading it into the system, then tested the encryption and decryption process during quality assurance.
This is why migration planning matters. The goal is not only to “move data.” The goal is to move the right data, in the right structure, with the right controls, so HR and Safety teams can continue working with confidence.
Our Migration Approach
A Parklane migration should be structured, tested, and transparent. Based on real migration evidence, Sodales follows a practical approach that helps reduce risk while preserving business continuity.
Step 1: Understand the Current Parklane Environment
Understand the Current Parklane Environment
Step 2: Map Data to the Sodales Structure
Once the current environment is understood, the next step is mapping Parklane data to the Sodales data model.
Step 3: Prepare and Separate Data Before Loading
Legacy data often needs to be cleaned, separated, and prepared by chunks to migrate data. This type of controlled loading helps teams test, validate, and correct data issues before they become larger problems.
Step 4: Protect Sensitive Data with Encryption
Health, safety, disability, and occupational health records may include sensitive employee information. Encryption is a key requirement.
Step 5: Test Reporting and Data Accuracy
A successful migration should not end with data loading. Teams also need to confirm that migrated data appears correctly in reports, dashboards, and business processes.
Step 6: Validate with the Customer Before Go-Live
Some specific data can and should only be validated by the customer, especially when encryption is involved or when business context is needed to confirm accuracy.
What Former Parklane Customers Tell Us
Why Organizations Want to Switch from Parklane
Organizations may begin comparing Sodales and Parklane when their current system no longer fits the way their HR, Health and Safety, Disability Management, and Labor Relations teams need to work.
Common drivers include:
A more modern user experience
An outdated UX/UI and complex menu navigation is one of the main challenges.
Connect health, safety, and labor relations
Many organizations no longer want separate tools for every complex HR process. They want a more connected view across incidents, disability claims, grievances, discipline, HR case management, preventative safety, and related workflows.
Reduce manual work and improve consistency
When teams rely on complex navigation, disconnected reports, or limited dashboards, it becomes harder to manage cases consistently.
Stronger analytics and dashboards
The legacy environment lacked visual dashboards, had limited top-level KPI visibility, and made it difficult for teams to track progress against organizational goals.
Accessibility and inclusive processes
Parklane system presented accessibility challenges, including the need to better support AODA alignment and more inclusive user experiences for employees and HR teams.
If you are still evaluating your options, visit our Sodales vs. Parklane comparison page to review the key differences and understand which platform may better fit your organization’s future needs.
Common Migration Questions
Will we lose historical records?
A properly planned migration is designed to preserve the historical records that matter to your organization and ensure data integrity during the migration.
The scope should be confirmed during assessment, including disability claims, incidents, workers’ compensation data, occupational health records, status history, and reporting fields
Can attachments be migrated?
Yes, attachments can be evaluated for migration, but the approach depends on how they are stored and whether they are mapped to records in the current Parklane environment.
For example, if attachments are not mapped to records and the legacy system did not provide a table for that relationship, Sodales can address this by creating a separate repository for attachments and a dedicated UI to manage and process attachment data.
How many years of history can be migrated?
The number of years depends on your data volume, data quality, retention requirements, and business needs. Some organizations may need many years of history for audits, trend analysis, claims reviews, or regulatory reporting.
During the migration assessment Sodales can help identify which historical records should be migrated, archived, or retained in another format.
Will reporting still be available?
Reporting should be part of the migration plan from the beginning. Historical data needs to be validated not only as records, but also as information that can support dashboards, KPIs, and reports.
Sodales tests the QA system multiple times using dummy datasets to validate data flow and reporting accuracy.
What happens to data quality issues?
Data quality issues are identified during discovery, mapping, preparation, and validation. They may include missing fields, inconsistent labels, unmapped attachments, duplicate records, unclear statuses, or historical records that do not align with the new reporting model.
The goal is to make data quality visible before go-live, so the organization can make informed decisions about what to migrate, correct, archive, or exclude.
Let’s Talk About Your Parklane Environment
Every migration begins with understanding your current data, integrations and business requirements.
If your team is considering a move from Parklane, Sodales can help you assess what data can be migrated, how attachments should be handled, where data quality issues may exist, and what reporting needs to be preserved after go-live.
A migration assessment gives your team a clear view of the work ahead before decisions are made.